Book Expo America (BEA) 2008 will be held at the Los Angeles Convention Center May 29 -June 1.
This annual book convention, formerly known as the American Booksellers Association, was established in 1901. The show moves from New York, Chicago, Wash DC and Los Angeles throughout the years. The public is not allowed access to the show, thus insuring attendees are part of the decision makers of the book industry.
There were 36,000 attendees at the New York show in 2007; 9,000 were book buyers and 4,000 librarians. Participation from librarians increased 107% in 2006.
Many times I have been asked by publishers, “How can I best utilize my time at the show?” and “Why am I here?” In response to these questions, here are some of my thoughts…
The BEA is about individual experiences and serendipity. Your goal is to make connections with a book buyer, librarian, magazine editor, rights manager, or a person who will inspire, surprise or challenge you. Sometimes you will be planting seeds for future connections that may not be obvious at the time. In these cases, it may not be until a few months later when you realize how fruitful your meeting was for you and your project. Essentially, you are building social capital at trade shows.
Come fully prepared to exhibit your passion. Booksellers, librarians, wholesalers, media people, and rights buyers are all looking to you to help them figure out what your booth is all about and why they should care. Folks can tell when you are fired up, charged and excited about publishing the books you are presenting. So first, before you come to the show, identify what you are excited about. This could include a book you are publishing, the subjects in which you publish, the authors you work with, the associations that inspire you. One of our publishers is passionate about their primary subject matter, Catholicism. They publish the former Cardinal Ratzinger’s backlist, now Pope Benedict XVI’s books. Expressing their enthusiasm for Catholicism, the Pope, and their books will be the driving force behind their conversations. They will then ask questions and listen intently to the attendee as the attendee’s needs, wants and expectations for the show are revealed. Remember to make the majority of your conversation about them. Ask questions about what they do, what they specialize in, and how you, as a publisher, can help them.
If you feel reluctant to approach attendees, rise above and just do it! The most meaningful conversations I have had at trade shows occurred because I forced myself to speak up. I look for interesting faces and slow-walking attendees and I lunge right in. This is imperative if you want to make the most of your BEA experience. If you prefer not to engage with strangers, send someone on your staff who can. As long as they understand the passion of your company and believe in its message they are more than qualified to attend the show. Wear comfortable shoes as standing is the most effective and inviting posture to attract attendees.
Conversations starters to use when introducing yourself to:
Booksellers: Are you looking for a particular subject category or a regional title? How many titles do you carry in your store? What is your store’s specialty? Do you like receiving galleys and/or finished books from publishers? Would you have time to give me feedback if I sent you our big book galleys? May I have your card and may I contact you with any additional questions about independent bookstores? May I give you a copy of our [galley, book, flyer, postcard, etc.]? Please take my card and thank you for your time.
Librarians: Are you an acquisition librarian? How many libraries do you purchase for? What is more important to you in making a buying decision: a galley, a review (what magazine), a wholesaler’s recommendation? Which wholesaler do you buy from most frequently? What times of year are you granted the most purchasing power in your city? Are your patrons asking for e-book downloads?
Wholesalers: What region in the country are you strongest in? Do you specialize in a particular subject? Do you have a direct relationship with Midpoint? Are you receiving Midpoint’s catalogs?
Media People: What type of media do you work in (print, TV, radio, blogs, internet, etc.)? Do you accept galleys for review? Who is the best person to send a galley to? What is the most convenient way for me to follow-up with you (email, phone, wait for you to contact me, etc.)?
Rights Buyers: What countries do you represent? What subjects do you specialize in? Do you accept unsolicited books for consideration or only submissions through an agent?
What do I bring to the show?
Galleys are the most coveted freebie. Galleys convey to the attendee that they are ahead of the buzz of a book and that you are on schedule with your publishing process. If you plan to bring galleys, ship 200-300. If you do not have galleys, finished books are another giveaway option. Ship 100-200 books. Additionally, bring flyers, bookmarks, posters, and/or postcards to give away. Don’t forget your business card with your email address noted.
Booths to visit in your spare time:
Ingram Lightning Source for print-on-demand and e-book information. Re-purposing content is vital to the independent publisher. Harlequin, Harper Collins, Random House and Simon & Schuster to name a few are digitizing all of their properties. Do you have books you cannot afford to print because you only need ten? Why not re-purpose to an e-book or a print-on-demand book? It is easier than you think.
Microsoft Live is offering a free scan of your books, unlimited, if you do not have a PDF of the file. I will be writing about this in a later blog.
Audible.com for audio downloads. Amazon purchased this #1 audio book reseller in early 2008. This is another way to re-purpose your content. No printing costs, no shipping, no returns.
Midpoint works with all of these vendors on your behalf but we think it is important for you to educate yourself about the transformations in our industry. Have you thought about selling a chapter online for $.99? This model is already available to us. Adding digitization rights to your author contracts, converting the file to digital, and monetizing this re-purposed content is vitally important for you, the independent publisher. Don’t be caught without digitization rights.
Your competition: How are they pricing their books? Are they available in e-book and/or audible download formats? How does their jacket art look? Which subjects are they publishing?
I hope you will take full advantage of the opportunities you are sure to find at BEA. Bring paper and pens to take lots of notes. Mingle with our Midpoint team. And most importantly, have fun promoting the project you love!!